Get Ready

WOSM Pre-engagement and planning

Pre-engagement programme

We’ve organised a series of online pre-engagement sessions to help your organisation and delegation prepare for the European Scout Conference. These sessions include interactive Q&As and practical guidance, offering valuable tools and tips to ensure every participant is well-equipped and ready to contribute effectively.
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List of pre-engagement webinars

1:1 Sessions: Talk to a Previous Committee Member & Candidate Journey Team Member

1:1 Sessions: Talk to a Previous Committee Member & Candidate Journey Team Member

Book a one-on-one slot to speak with a former committee member and a member of the Candidate Journey Team. Whether you’re an interested candidate or representing a nominating organisation, this is your chance to ask questions, gain valuable insights, and learn more about the candidacy process from those who’ve been through it. Select your preferred time slot via the Smartsheet.

12 February 2025, 18:00-21:00 CET

Potential Candidates Nominating Member Organizations

Interested in being a candidate?

Interested in being a candidate?

Join us for an informative session that will walk you through the candidacy process for the European Scout Conference.
 
Learn about the steps involved in running for a position, gain insight into the required roles, responsibilities and competencies, and hear from past candidates who can share their knowledge and experience. 
 
Whether you’re considering a role or just curious about the process, this session will provide valuable information to guide your decision.

12 February 2025, 19:00-20:00 CET

Potential Candidates, Nominating Member Organizations

Experience a business meeting of the Current Committee (Online)

Experience a business meeting of the Current Committee (Online)

This is a unique opportunity for all potential candidates to attend an online business meeting of the current Committee. Get an insider’s view of the decision-making process, observe how the team collaborates, and gain a deeper understanding of the responsibilities and dynamics of the role. 
 
This session is designed to help inform you better about the role before running for a position at the European Scout Conference.

2 March 2025

Potential candidates

Delegate 1O1: Preparing for the Conference

Delegate 1O1: Preparing for the Conference

This session is designed to equip delegates with everything they need to know for a successful and informed conference experience. We’ll cover the Rules of Procedure, the conference agenda, and the e-voting process. 
 
Additionally, we’ll offer dedicated breakout rooms, one for new delegates and one for youth delegates, providing tailored support and guidance. 

16 april 2025, 19:00-20:30 CEST

Chief Volunteers, International Commissioners, Chief Executives, Appointed or considered national representatives for Delegates at the 25th European Scout Conference or equivalent position holders.

Regional Scout Plan: Presentation and Discussion

Regional Scout Plan - Presentation and Discussion

Join us for a presentation of the final draft of the Regional Scout Plan (RSP), highlighting the key priorities and strategic goals for the upcoming period. This session will provide an overview of the RSP, followed by an open space for discussion and a Q&A session. It’s a great opportunity to engage with the plan, ask questions, and provide feedback.

14 may 2025, 19:00-20:00 CEST

Chief Volunteers, International Commissioners, Chief Executives, Appointed or considered national representatives for Delegates at the 25th European Scout Conference, those in charge of the National Strategic Plan / Strategy - if/when they exist or equivalent position holders.

Report of the Treasurer

Report of the Treasurer

Join us for an overview of the financial situation from the Treasurer’s report. We’ll cover key financial facts, including the financial status for 2022-2025, and provide insights into the budget and funding priorities. The session will include a Q&A, giving you the opportunity to ask questions and gain a clearer understanding of the finances.

18 june 2025, 18:00-19:00 CEsT

Chief Volunteers, International Commissioners, Chief Executives, Appointed or considered national representatives for Delegates at the 25th European Scout Conference or equivalent position holders.

Proposed Resolutions: Overview & Discussion

Proposed Resolutions: Overview & Discussion

This session is designed to familiarise Member Organizations (MOs) with the proposed resolutions before the conference. We will provide an overview of each resolution, followed by a discussion space for feedback and questions. 
 
Additionally, we will recap the process for submitting amendments, ensuring that all delegates understand how to effectively engage with the resolutions. 

18 June 2025, 19:30-20:30 CEST

Chief Volunteers, International Commissioners, Chief Executives, Appointed or considered national representatives for Delegates at the 25th European Scout Conference or equivalent position holders.

Nominated candidates

Nominated candidates

This session is exclusively for those candidates running for election.
 
It is designed to build a sense of community among candidates and ensure everyone is aligned on the expectations and process for the upcoming election. 
 
We’ll cover key topics such as creating your candidate profile, understanding the electoral process, exploring engagement opportunities, and outlining the next steps. The session will also include a Q&A, giving you the chance to clarify any questions as you prepare for the election.

19 june 2025, 19:00-20:30 CEST

Nominated candidates only

Elections framework: Fair, Safe, and Inclusive Elections

Elections framework: Fair, Safe, and Inclusive Elections

Open to all Member Organizations (MOs), delegates and observers, this session will present the election framework for the upcoming conference. We will discuss how the election process is designed to be fair, safe, and inclusive, ensuring equal opportunities for all candidates. 

 
Key topics will include the Competency Matrix, which outlines the skills and qualities sought in candidates, as well as a preview of how interactions and candidate sessions will be created during the conference.

2 july 2025, 18:00-19:00 CEsT

Nominated Candidates, Chief Volunteers, International Commissioners, Chief Executives, Appointed or considered national representatives for Delegates at the 25th European Scout Conference or equivalent position holders.

Meet the candidates

Meet the Candidates

Join us for a session where you can get to know the candidates running for election. Each candidate will introduce themselves and share their vision and motivation for the role. Following the introductions, we will address key questions to help you better understand their perspectives, goals, and qualifications. This is your opportunity to engage with the candidates, gain insights into the Conference, and inform voting.

2 july 2025, 19:30-21:00 CEST

Chief Volunteers, International Commissioners, Chief Executives, Appointed or considered national representatives for Delegates at the 25th European Scout Conference or equivalent position holders.

E-voting system & support

E-voting system & support

In preparation for the upcoming European Scout Conference, all Heads of Delegations will be invited to join the WOSM e-Voting platform using their registered email addresses. To ensure a smooth experience, we will organise an online session to test the system and address any questions you may have. We strongly encourage your participation to familiarise yourself with the platform ahead of the Conference.

7 july 2025, 19:00-20:00 CEST

Appointed or considered national representatives for Delegates at the 25th European Scout Conference or equivalent position holders.