About

Registration

Complete your registration!

A French version of the information can be found here. In case of any discrepancies in the translation, the English version shall prevail.

How to register

To register for the 18th European Guide and Scout Conference and the concurrent respective governing assemblies, National Scout Organizations (NSOs) of the European Region of WOSM and Member Organizations (MOs) of the Europe Region WAGGGS must first nominate a Head of Delegation who will subsequently be the principal contact person. National Scout Associations (NSAs)  from WOSM or Component Associations (CA) from WAGGGS will attend the Conference as part of the delegation of the NSO (WOSM) or MO (WAGGGS) they are part of.

What is included?

For WOSM Participants:

·         Breakfast is included with each night booked at the conference hotel.

·         Lunch and coffee breaks will be provided from 20 to 23 July.

·         Dinner will be provided on 20, 22, and 23 July.

For WAGGGS Participants:

·         Breakfast is included with each night booked at the conference hotel.

·         Lunch and coffee breaks will be provided from 21 to 23 July.

·         Dinner will be provided on 20, 22 and 23 July.

Early Bird Attendance fees

incl. Accommodation

Nights 3 4 5 6
Single room
€ 1350
€ 1475
€ 1600
€ 1725
Double room
€ 1231
€ 1317
€ 1402
€ 1488
Triple room
€ 1196
€ 1270
€ 1344
€ 1417
Online Participation
Free of charge

Delegation roles

Each delegation must be composed of the following roles:

Head of Delegation

Responsible for leading their delegation. They will be responsible for the credentials to access the World Scouting eVoting system.

Delegates

Individuals who represent their Member Organization in decision-making processes.

Observers

Individuals who participate in the event and can join in discussions.

Timeline

Nov 26

Start of Registration of Delegations

Phase 1 (26/11/2024-19/01/2025)

  • Registration opens
  • Conference fee €975
  • Hotel packages according to choice
  • No names needed, only numbers and room count
  • Head of Delegations contact details needed
19 Jan

End of Hotel Package Deal

EXTENDED TO 22 FEBRUARY 2025!

Phase 2 (20/01/2025-22/02/2025)

  • Cancellation fee 100%
  • Additional participants may still be added for €975 until 22/02/2025
Feb 22

End of Early Bird Registration

Phase 3 (23/02/2025-19/03/2025)

  • Registration fee €1125
  • No participants' names yet needed
Mar 20

Start of Personalised Registration

Phase 4 (20/03/2025-30/06/2025)

  • Personalised registration starts
  • Once names are registered, insurance policy is issued
Jun 30

End of Registration for Delegations

Phase 5 (01/07/2025-15/07/2025)

  • Registration for guests and contributors still open
Jul 15

Last Registration Deadline

Phase 6 (16/07/2025-23/07/2025)

  • Ad hoc booking for meeting rooms at increased fees