Lunch Break
2025-07-21 12:30 - 14:00, 2025-07-22 12:30 - 14:00 (Europe/Brussels) | 1070
Recharge with a delicious meal, connect with peers, and prepare for the sessions ahead.

Regional Scout Plan 2025-2028 Breakout Sessions
2025-07-21 14:00 - 15:30 (Africa/Cairo) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria
Take a deep dive into the proposed Regional Scout Plan 2025-2028, with breakout sessions dedicated to each of the plan’s priorities. Delegates can choose to join the following sessions:

Priority 1: In this interactive workshop, participants will dive into Innovate Education of the Regional Scout Plan, explore how it resonates with their own experiences, and collaboratively design impactful actions for both European and local levels. By the end of the session, you’ll walk away with a clear understanding of the plan’s objectives, actionable steps for creating change, and personal commitments that will drive progress in your own Member Organization.
Priority 2: In this interactive workshop, participants will dive into Guarantee Safeguarding & Wellbeing of the Regional Scout Plan, explore how it resonates with their own experiences, and collaboratively design impactful actions for both European and local levels. By the end of the session, you’ll walk away with a clear understanding of the plan’s objectives, actionable steps for creating change, and personal commitments that will drive progress in your own Member Organization.
Priority 3: In this interactive workshop, participants will dive into Value Volunteering of the Regional Scout Plan, explore how it resonates with their own experiences, and collaboratively design impactful actions for both European and local levels. By the end of the session, you’ll walk away with a clear understanding of the plan’s objectives, actionable steps for creating change, and personal commitments that will drive progress in your own Member Organization.
Priority 4: In this interactive workshop, participants will dive into A Fit for Purpose Organisation of the Regional Scout Plan, explore how it resonates with their own experiences, and collaboratively design impactful actions for both European and local levels. By the end of the session, you’ll walk away with a clear understanding of the plan’s objectives, actionable steps for creating change, and personal commitments that will drive progress in your own Member Organization.

Proposed Resolutions by Member Organizations: In this session, we will dive into the proposed resolutions proposed by Member Organizations of the European Scout Region. Come together to engage in thoughtful discussions, share perspectives, offer input, challenge, refine and strengthen the proposals.

Proposed Resolutions by the European Scout Committee: In this session, we will dive into the proposed resolutions proposed by the European Scout Committee. Come together to engage in thoughtful discussions, share perspectives, offer input, challenge, refine and strengthen the proposals.

Conference Documents Discussion
2025-07-21 14:00 - 15:30 (Africa/Abidjan) | Flemings Hotel Wien-Stadthalle, NeubaugŸrtel 26-28, 1070 Wien, Austria, Vienna, Austria
This session is for both online and in-person delegations. The session will include

Discussion on TAP, EC, and other motions & amendments.
No voting will happen during this session.

Break
2025-07-21 15:30 - 16:00, 2025-07-22 10:30 - 11:00, 2025-07-22 15:30 - 16:00, 2025-07-23 10:30 - 11:00 (Europe/Brussels) | 1070

Meet the Candidates breakout sessions
2025-07-21 16:00 - 17:30 (Africa/Cairo) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria

Morning Announcements 3
2025-07-22 08:45 - 09:00 (Africa/Cairo) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria

Elections to the European Scout Committee & World Scout events presentations
2025-07-22 09:00 - 10:30 (Europe/Brussels) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria

Plenary: Leadership Journeys
2025-07-22 09:00 - 10:30 (Africa/Abidjan) | Flemings Hotel Wien-Stadthalle, NeubaugŸrtel 26-28, 1070 Wien, Austria, Vienna, Austria

World Scouting showcase
2025-07-22 11:00 - 12:30 (Africa/Cairo) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria
World Scout Events strategy update: This session offers participants a first-hand look at the evolving World Scout Events Strategy. Designed to ensure that global and regional events remain relevant, impactful, and accessible, the strategy reflects insights gathered from across the Movement. Participants will explore proposed updates, discuss key trends shaping the future of Scouting events, and share their perspectives on how events can better serve National Scout Organizations and young people. The session also aims to strengthen ownership of the strategy by engaging participants in shaping its implementation and priorities moving forward.

Bridging the Gap: Enhancing Communication Between WOSM and NSOs: This interactive session focuses on strengthening communication between WOSM and National Scout Organizations (NSOs). Participants will explore how communication currently flows, identify key challenges, and co-create solutions that enhance clarity, coordination, and user experience. The session also aims to foster greater transparency and shared ownership of communication improvements across the Movement.

Shaping leadership together: This session explores the evolving concept of Youth Leadership within WOSM. Participants will engage in dialogue on effective strategies for empowering young leaders, promoting intergenerational collaboration, and ensuring leadership initiatives reflect diversity and inclusivity. Together, they will shape a shared vision for leadership in Scouting that’s relevant, impactful, and future-focused.

Building Safe from Harm capacity and reaching compliance: This session provides NSOs with a supportive space to better understand WOSM’s Safe from Harm requirements and assess their current practices. Through guided reflection, participants will learn about the six Major Non-Conformities (MNCs), identify practical steps to strengthen their Safe from Harm frameworks, and become familiar with the resources available to support safer Scouting environments.

A new era of volunteering: Volunteering in Scouting is changing. This session invites participants to examine whether their current adult development strategies meet today’s realities. They’ll explore flexible volunteer models, analyse successful approaches from other NSOs, and identify how to make roles more inclusive and sustainable. The session also provides space to identify support needs from World Scouting and consider innovative tools for enhancing volunteer engagement.

Towards a Fair and Sustainable Fee System: Registration and Event Fees in WOSM: This session offers a comprehensive overview of WOSM’s membership and event fee structures. Participants will explore what a fair and sustainable system could look like, rooted in equity and solidarity. Through open dialogue, National Scout Organizations will share their financial realities, reflect on reform options, and contribute to shaping a more transparent and predictable fee framework for the future.

Peace Education: In this session, participants will deepen their understanding of Peace Education in Scouting, with a focus on its application in the European context. Through collaborative learning, dialogue, and reflection, they will explore WOSM’s global strategies and generate ideas for practical implementation. The session links Peace Education to the Scout Method, encouraging participants to bring these principles to life in their own organisations.

From Strategy to Action: Implementing the Climate Compass: Participants will explore the Climate Compass, the European Scout Region’s roadmap for climate action. The session will highlight its collaborative development and introduce tools and partnerships, especially with the Climate Action Accelerator. A hands-on activity will help participants understand the events’ carbon footprint and inspire them to implement climate-conscious practices in their NSOs.

SYSPUC: The SYSPUC project aimed to strengthen the capacities of organisations working with young people and promote non-formal educational activities in the Western Balkans, particularly in Albania, Montenegro and North Macedonia. The main objective of the project was to strengthen the quality of educational activities of youth organisations and broaden their reach in order to sustainably involve young people from underrepresented communities in quality non-formal education activities, promoting active citizenship. The session will highlight tools, success stories, and practical approaches developed through the project, while also inviting participants to reflect on how they can apply these principles within their own national and local contexts to amplify youth participation and community impact.

PLANETE Project – A peace Education project toward Scouting regions: This session introduces the PLANETE Project, a multicultural, multi-stakeholder peace education initiative. Participants will learn how it aligns with global and regional strategies and uncover the key elements that make such projects successful. By the end, they’ll begin designing a peace education project tailored to their local or national context, inspired by real-world experience.

Election of the WAGGGS Europe Regional Committee
2025-07-22 11:00 - 12:30 (Africa/Abidjan) | Flemings Hotel Wien-Stadthalle, NeubaugŸrtel 26-28, 1070 Wien, Austria, Vienna, Austria
This session is for both online and in-person participants. The session will include:

Role call
Election of Europe Regional Committee

Upcoming Regional events and the volunteers building them
2025-07-22 14:00 - 15:30 (Africa/Cairo) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria

Voting on Motions
2025-07-22 14:00 - 15:30 (Africa/Abidjan) | Flemings Hotel Wien-Stadthalle, NeubaugŸrtel 26-28, 1070 Wien, Austria, Vienna, Austria
This session is for both online and in-person delegations.

18th EGSC Networking and sharing best practices
2025-07-22 16:00 - 17:30 (Africa/Cairo) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria
Joint Action Plan: In this session, participants will explore the proposed Draft Joint Action Plan for 2025–2028, share feedback and suggest changes based on the needs of their organisations. They will also identify and prioritise the most relevant changes for their context. The session aims to inspire and motivate participants to actively contribute to Joint Work at both regional and national levels in the upcoming Triennium.

Joint Action Plan: In this session, participants will explore the proposed Draft Joint Action Plan for 2025–2028, share feedback and suggest changes based on the needs of their organisations. They will also identify and prioritise the most relevant changes for their context. The session aims to inspire and motivate participants to actively contribute to Joint Work at both regional and national levels in the upcoming Triennium.

Joint Action Plan: In this session, participants will explore the proposed Draft Joint Action Plan for 2025–2028, share feedback and suggest changes based on the needs of their organisations. They will also identify and prioritise the most relevant changes for their context. The session aims to inspire and motivate participants to actively contribute to Joint Work at both regional and national levels in the upcoming Triennium.

Shaping the Future: How The Scout Association is Developing Its New Strategy (United Kingdom): We’ll explore how The Scout Association is building its new strategy using a data-informed, insight-driven, and people-focused approach. We’ll look at how external research, internal data, and the voices of young people, parents, and front-line volunteers are brought together to shape a relevant, inclusive, and ambitious direction for the future. We’ll share how engagement events, surveys, and workshops have played a key role in the process, and how we’re ensuring the strategy reflects the needs and aspirations of the movement and wider society. Participants will have the opportunity to reflect on their own experiences within their own organisation and contribute ideas on effective strategy development in a values-led, volunteer-powered organisation.

Empowering South Eastern European organisations through environmental projects – Boranka (Croatia): SIH has ensured financial support to enrol Boranka in Macedonia, Montenegro, and Bosnia and Herzegovina through the Croatian Ministry of Foreign Affairs. Through environmental activity of that scale, Public Relations and marketing are key aspects that bring recognition of organisations in the public space. The pattern is there; it just needs to be reused.

How to manage finances when government and European funds are disappearing? (Hungary): As public and European funding becomes increasingly uncertain, financial resilience is more critical than ever. This session will explore how organisations can adapt to this shifting landscape. Participants will share best practices on strengthening financial robustness, examine different budget structures under real-world constraints, and learn how to manage risks through effective organisational safeguards. The session will also include a brainstorming segment on alternative revenue streams, equipping participants with practical ideas to diversify income and ensure long-term sustainability.

Mirroring your neighbourhood – how to ensure local Scout groups are an accurate reflection of their communities, ensuring sustainable growth of the organisation (Belgium): This session explores how organisations can foster sustainable growth by ensuring that local Scout groups accurately reflect the diversity of their communities. Participants will examine barriers to inclusion, share successful outreach practices, and consider how community engagement can drive both membership growth and social impact. Through collaborative dialogue, the session will support organisations in building more inclusive, representative, and resilient Scout groups that truly serve all segments of society.

Resilience through Guiding and Scouting – How Guiding and Scouting lay the foundation for your Mental Health (Switzerland): In this workshop, we’ll discuss the fundamentals of developmental psychology and the principle of resilience factors. We’ll connect those theories to our knowledge of Guiding and Scouting and shed light on how one benefits the other. Furthermore, we’ll discuss how we, as organisations, can consciously promote positive mental health factors and resilience in our structures and our programmes.

Leading the Leaders: WAGGGS Leadership Model in ZHP’s Work with Adult Volunteers (Poland): How do you implement a leadership model across a nationwide volunteer-based organisation? In this interactive session, we will share ZHP’s (the Polish Scouting and Guiding Association) step-by-step journey of introducing and embedding the WAGGGS Leadership Model into work with adult volunteers. This practical case study explores the behind-the-scenes process, from initial translations, content development, and internal consultations to pilot phases and organisation-wide rollout. Participants will learn how we aligned the model with existing systems, created a realistic timeline, and engaged leaders at various levels. We’ll openly discuss our successes and challenges, including what helped us move forward and what slowed us down. The session will also showcase original tools developed to bring the Leadership Model to life in everyday work with adult leaders, tools adaptable to other contexts. Whether planning a similar implementation or looking for inspiration in leadership development, this workshop offers a reflective perspective and practical takeaways.

Vienna Evening
2025-07-22 18:00 - 22:00 (Europe/Brussels) | 1070
New information!
On the evening of July 22nd, the participants of the conference will explore Vienna in a unique city adventure. The event is advertised with a short, humorous stage act in the morning featuring Johann Strauss, who has lost his “Waltz Spirit” – but will regain it with the help of the participants.💃🏻🕺🏻🥳
❗Remember to sign up until 2pm TODAY at the info desk
👉🏻 Meeting point is at 6pm in the Wimberger Hotel Lobby where the groups of 10 will embark on routes through the city. Each group visits:
•⁠ ⁠2 culinary stations (main course & dessert) hosted by Viennese Scout groups.
•⁠ ⁠2 typical viennese activity stations
The evening culminates at Stephansplatz where the city will be filled with music and dancing — a symbolic reconnection of Johann Strauss with the spirit of Vienna and a celebration of unity across borders.
Scouts and Guides from Vienna are volunteering at each station, providing local flair and warm hospitality.
Please make sure to stay together in your teams to get your dinner at the corresponding stations.
If you get lost or need help – check out your mission pack!

A night of discovery, delight – and a dash of Strauss!
Join us for a playful evening journey through Vienna: Explore the heart of the city centre in small groups, solve a mystery, and enjoy a taste of local culture along the way.
Vienna’s most famous son, Johann Strauss, is restless. Despite turning 200 this year, he refuses to retire unless you help him rediscover what makes Vienna so unforgettable. Follow the clues, meet historical characters, and bring harmony back to his waltz. How it works:

Before the evening event, you’ll form groups of 8 to 10 people. Together, you’ll complete the route on foot and using Vienna’s excellent public transport.
Please consider less mobile participants when forming your group.
The route is self-guided and includes stations with small tasks, friendly helpers, and Viennese surprises.
All groups will reunite for a special surprise at Vienna’s most iconic location – Stephansplatz. Let’s just say: it’ll be worth staying until the end.
Dinner and dessert are included – no need to bring snacks, but please bring your refillable water bottle! Vienna has some of the world’s best drinking water – straight from the Alps and available for free at fountains throughout the city. Stay hydrated and sustainable!

More information will be provided during conference registration and the day before the event.
See you soon
Read the invitation

Morning Announcements 4
2025-07-23 08:45 - 09:00 (Europe/Brussels) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria

18th European Guide and Scout Conference (EGSC)
2025-07-23 09:00 - 10:30 (Europe/Brussels) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria

25th ESC Voting on Resolutions
2025-07-23 11:00 - 12:30, 2025-07-23 14:00 - 15:30, 2025-07-23 16:00 - 17:30 (Europe/Brussels) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria

Breakout sessions: MO-led workshops
2025-07-23 11:00 - 12:30, 2025-07-23 14:00 - 15:30 (Africa/Abidjan) | Flemings Hotel Wien-Stadthalle, NeubaugŸrtel 26-28, 1070 Wien, Austria, Vienna, Austria

Lunch Break
2025-07-23 12:30 - 14:00 (Europe/Brussels) | 1070

Break
2025-07-23 15:30 - 16:00 (Europe/Brussels) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria

18th European Guide Conference - Closing Ceremony
2025-07-23 16:00 - 17:30 (Africa/Abidjan) | Flemings Hotel Wien-Stadthalle, NeubaugŸrtel 26-28, 1070 Wien, Austria, Vienna, Austria

Closing Ceremony
2025-07-23 18:00 - 2025-07-24 00:00 (Europe/Brussels) | WUK, Währinger Straße 59, Vienna, 1090, Austria
We are happy to welcome all of you to one of the most authentic buildings in Vienna – the WUK: An early industrial monument, a grassroots socio-cultural centre, a multi-disciplinary venue, and one of the largest cultural centres in Europe. We’ll spend the evening together with a live scout band and two DJs – join us on a journey through Austrian and international music!

We look forward to seeing you between 6 and 7 pm in your festive Scouting outfit. The ceremony will finish at 1:30 am
Route suggestions will be provided – please allow 20 to 30 minutes to get there from Hotel Wimberger / Flemings
Please note: no outside drinks are allowed at the venue
Help us by returning your cups and glasses – this helps us save on the mandatory deposit

Any questions? Feel free to contact us!
How to get there:
WUK (Werkstätten- und Kulturhaus) Währinger Straße 59, 1090 Vienna wuk.at+10wuk.at+10easycitypass.com+10
By Public Transport

Subway: U6 to Währinger Straße/Volksoper reddit.com+9wuk.at+9fhwien.ac.at+9
Buses & Trams: Bus 40A also to Währinger Straße/Volksoper; trams 5, 33, 37, 38, 40, 41, 42 to Spitalgasse

Read the invitation

Departures
2025-07-24 07:30 - 21:00 (Europe/Brussels) | ARCOTEL Wimberger Wien, Neubaugürtel 34-36, Vienna, 1070, Austria
